The Authentic Agent Blog

5 Tips For Better Time Management

December 13, 2021

It’s Monday morning & you’ve opened up your computer to 25+ emails that you’ve let pile up over the weekend and 10 calls on the calendar. How on EARTH are you going to keep up

When you signed up to be an agent, you pretty much said goodbye to any free time, or at least to the luxury of “clocking out” at 5:00pm. It’s a tough gig, but with the right strategy in place, you can enjoy your down time, and also build a successful business. Here’s how:

1.) Getting started– something to remember as you read through this post:

You don’t HAVE to do it, you GET to do it. It’s a privilege and an honor to hold the tools and the knowledge to get your clients into their forever home. All the scut work and the late nights WILL pay off. At one point, this was all you wanted, don’t let a couple of hard days make you lose sight of that!


2.) Organization is key.

There are thousands of moving pieces in real estate and lucky you, you are often the middle man. Your calendar should be your best friend. Your use of an agenda (or lack thereof) will make the biggest difference in managing your time. That means you have to have all your ducks in a row–all the time.

Your calendar is a crucial piece of your business, put EVERYTHING in it.


3.) Prioritizing Your Tasks.

One of the biggest mistakes agents make is treating every inquiry or email as a “life or death” situation. They feel that if they don’t respond to something immediately, it will mean certain doom for their business. More often than not, you’ve got PLENTY of time to respond. Although you may think, “I’ll just give them a quick call or email, it’ll take 5 minutes.” Odds are, it won’t. Learn to take a step back and set a clear plan for what needs your attention first. (hint: using a daily planner and breaking down your day into sections is a great way to stay on task.)

A good rule of thumb is to first tend to matters with a time constraint, or where there is a general sense of urgency (scheduling a showing, negotiating an offer, etc.) and then move on to tasks that don’t require your immediate attention (administrative tasks, posting on social media, etc.).


4.) Managing Deadlines.

Another KEY factor in your time management is managing deadlines. You should have a very clear understanding of what each client’s timeline is and when they’re expecting to hear from you. When you are first starting out, this might not take up much time, BUT as you grow as an agent and start taking on more clients, it gets REALLY confusing REALLY fast. It can be difficult for clients to understand why things are taking so long or where the hold up may be–it’s up to you to keep them up to speed.

The golden rule here is: Your clients shouldn’t ever be left wondering when the next time they will hear from you. Still waiting on a reply from a 3rd party? It happens, just keep them in the loop!

5.) Personal time is just as important as business.

If you’ve been following us for awhile now, you know that we believe personal growth is a HUGE part of your business. Be sure to set aside time (put it on your calendar if you have to!) for growth, education, and fun. (Yes…fun!) 

You can’t expect to be at the top of your game if you aren’t taking care of yourself. Real estate can be exhausting, after all it is one of the most time-consuming careers you could have chosen. We encourage you to take time to relax, decompress, and reset every once in a while.

The more you grow personally, the better your business will be.


There you have it– A few simple tips to help get you organized and on track. Implement these into your daily routine and you’ll be sailing through your workday in no time.  Remember, it’s a process and it will take some time to get used to these new habits, but it is SO worth it in the end!


Join the Waitlist

Enter your email below for early access to our online course and an exclusive launch discount. 

Thanks! Check your inbox.